TFRRS Meet Director Checklist
Set up a TFRRS Meet Director/Timer Account
If you do not use DirectAthletics for your meet entries, you will need to set up a free Meet Director/Timer account on TFRRS. This is a one-time process that registers you with TFRRS. You must log in to your Meet Director/Timer account to upload meet results or download rosters from TFRRS.
NOTE: If your meet is (or will be) listed on DirectAthletics, you do not need to set up a separate Meet Director/Timer account.
Add your Meet(s) to TFRRS
Before you upload results for a meet, you will need to add the basic meet information to TFRRS (meet name, dates, venue, etc.) This process takes only a couple minutes per meet. Once a meet is added to your TFRRS account, you will be able to download TFRRS rosters and upload meet results.
NOTE: If you meet is (or will be) listed on DirectAthletics, you do not need to set up a duplicate meet on TFRRS.
Make Sure your Entry Process Supports TFRRS IDs
It is the responsibility of college meet directors/timers to collect valid TFRRS IDs from their attending institutions, regardless of the meet entry method. This is no different than collecting USATF #'s or AAU #'s from entrants at a club meet.
If you are using DirectAthletics for your meet entry process, valid TFRRS IDs will automatically download with your entries/rosters. If you are not using DirectAthletics, you should make sure that your meet entry process supports the collection of TFRRS IDs from your attending institutions. To facilitate the meet entry process, there are two ways that meet hosts and institutions can download rosters with TFRRS IDs in electronic format at no cost:
- 1. Institutions can download their complete rosters with TFRRS IDs at any time by logging into their account at www.tfrrs.org.
- 2. Meet directors/timers can download the complete rosters of any TFRRS institution by adding their meet to TFRRS in their meet director/timer account
Make Sure your Meet Management Software Exports Results in TFRRS Format
If you are not using Hy-Tek's MEET MANAGER to run your meet, please make sure that you or meet management software can format results in TFRRS' CSV format or can interface with TFRRS directly. If your meet management software is not currently compatible with TFRRS, we encourage you and your software's developers to read our API and CSV format listed HERE.
You can also test your CSV upload file HERE.
Make Sure you Upload your Meet Results Promptly
We encourage all college meet hosts to upload meet results as soon as possible after the end of competition. However if you have either NCAA Division I or Division II institutions in attendance at your meet, it will be your responsibility to submit meet results to TFRRS by midnight Eastern time, one day after the completion of a competition. If your meet results are not uploaded properly in the designated time frame, they may not be considered for championships.